To ensure that you have set up the Zoom meeting correctly (where you are not the host but your supervisor is) log in to Ĭlick Meetings and under Upcoming Meetings, choose the person whose meetings your would like to see (there is a dropdown list on the right side of your screen) and then update the settings if necessary.Video conferencing is becoming increasingly important as a growing number of businesses opt to move the majority of their operations online.

*Be sure to scroll down to the bottom of the Scheduling Options form, to specify the Zoom Meeting options and if there should be an alternative host in the owners absence. Click Make it a Zoom Meeting and choose the person you are scheduling for (the person who should own the room (i.e.

Add the Title of the event, Date, Time, Guests, and any other Google Calendar options.

Create an event with Zoom meeting, click More Options.

Refresh the screen so you see the updates. Make sure Allow me to specify meeting options each time is checked and then Save Changes.Enter your email address or to manually enter domain, enter 'stonybrook'.Click on the new extension in the top right of your Chrome window.To edit any Zoom meeting settings created in the Zoom Chrome Extension, go to Zoom Web Portal at Use the Chrome Extension as an alternative to the Zoom for GSuite addon. *Outlook and Google Calendar users will have the most seamless way to get Zoom meetings on calendars using these tools respectively. Next, the assistant may use the follwing tools to creating meetings where someone else is the host (once Scheduling Privileges are provided). Completed by the person who will do the scheduling (i.e. the assistant) *If a message appears that they are not a user in your Zoom account, please ask them to sign in to Zoom correctly so a Stony Brook account is created for them. Scroll down to the bottom of the page. Next to Assign Scheduling Privilege to, click the + sign and add the email address of the person you want to schedule Zoom meetings for you.

Step 1: Completed by the person you need to schedule for (i.e., your supervisor)įirst, the person you need to schedule for must assign scheduling privilege to you in Zoom's settings by following these instructions. Once you have scheduling privileges, you can create meetings for that person in Google Calendar, Outlook, Zoom app, and more. Zoom Scheduling Privileges allows you to schedule Zoom meetings for someone else (like your manager) so that s/he is the host and has complete control of the Zoom Meeting room.

Zoom meeting schedule